Team Administrator

We are looking for a high calibre administrator to support our real estate team. Some flexibility will be required to achieve deadlines and to attend meetings and networking events occasionally out of hours. There will also be occasional networking events requiring attendance outside of office hours. Main purpose of role - Support with the organisation of events such as round table panel discussions, networking events, business to business meetings, conferences which could include the preparation of presentations & materials - Support the cost centre leads in diary management, booking appointments, arranging conference rooms, refreshments, etc for internal and external meetings with new prospective clients and networking opportunities - Management and booking of travel and accommodation when required - Monitor post as appropriate and ensure that all client related correspondence is passed on to an appropriate director if the relevant person is out of the office - Any other general administration activities required in support of the management of the wider team and business development activities - Leading the co-ordination, completion and submission of bids. This will require managing the input from directors and technical staff as well as collating the standard company information such as insurance certificates, legal entity address details etc, from our bid portal - Managing our client and marketing databases/ D365 opportunities database including maintaining of client contact details - Support with cost centre finance invoicing / purchasing as directed by the cost centre leads - Assist the bid management process, in conjunction with the wider team / business. - Excellent written and verbal communication skills - Experience of dealing with complex diary management - Pro-active and approachable – well organised, innovative and a strong communicator - Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise - Proficient in Microsoft Word, Excel and PowerPoint. - Experience of working with bid portals - Knowledge of construction and/or professional services industry - Proven experience in the delivery of bid documents including; marketing documents, prequalification questionnaires, tenders, presentations and some basic graphic design (within the brand guidelines) - The ability to learn new procedures quickly and liaise with clients and staff on many different levels - The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team - Customer service / client facing skills - Experience of dealing with confidential material - Experience of supporting on event organisation - Dealing with correspondence from clients and respond to client queries. - Experience of basic finance administration/system eg: invoicing, purchase ledger. Desirable Experience: - Experience working in Dynamics365 (in relation to opportunities tracking, fees and raising of invoices)