Office Coordinator

Role overview We are seeking an experienced Office Coordinator to deliver high-quality administrative support across our Newcastle office, encompassing front of house, office administration, and local events management. This pivotal role is responsible for ensuring the smooth day-to-day running of the office, creating a professional and welcoming environment for visitors and employees, and supporting the successful delivery of local events. The successful candidate will play a key part in maintaining efficient administrative processes, enabling business functions to operate effectively, and contributing to the overall success of the firm. Please note: FRP will be relocating its Newcastle office in the coming months. As part of this transition, the successful candidate will be required to work from our new office at One Trinity Gardens, Broad Chare, Newcastle upon Tyne, NE1 2HF. Key Responsibilities - Handle telephone calls and enquiries efficiently, courteously, and professionally - Receive clients, visitors, and suppliers; notify relevant staff members for deliveries - Ensure the front of house and meeting rooms are clean and presentable at all times - Assist with administrative duties for office matters including processing invoices, maintain accurate records within business systems and assisting to implement with building and safety requirements - Assist with general administrative duties for the partners and wider team - Coordinate and Organise local Marketing and Events including preparing and monitoring invites. - Maintain electronic filing systems, ensuring data accuracy and supporting data cleansing initiatives as required - Research and book venues; maintain relationships with suppliers - Coordinate and monitor e-brief communications and other internal communications activities. - Support client onboarding activities, including referrals, conflict checks and CRM maintenance. - Book Partner/Director client team lunches, presentations, and local networking events - Assist with administrative duties for events (e.g., badges, place settings, documents/presentation packs) - Coordinate internal local networking across the business Further Development FRP is committed to supporting your professional development through ongoing training and learning opportunities. This may include a relevant apprenticeship or recognised qualification to help you develop your skills and progress in your role. - Minimum five grade A to C GCSEs including English and Mathematics - Previous experience in business administration and front-of-house/customer-facing roles is advantageous. - Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. - Strong written and verbal communication skills. - Highly organised and meticulous, with excellent attention to detail. - Excellent time management and prioritisation skills, with the ability to manage multiple tasks effectively.